This Website may contain links to other third party websites. If you follow a link to any of those third party websites, please note that they have their own privacy policies and that we do not accept any responsibility or liability for their policies or processing of your personal information. Please check these policies before you submit any personal information to such third party websites.
What personal information about you we may collect
How we may use your personal information
Who we may disclose your personal information to
How we protect your personal information
How we may export your personal information outside of the EEA
How long we may store your personal information
Contacting us & your rights to prevent marketing and to access and update your personal information
1 Information we may collect about you
We may collect and process the following personal information about you:
(a) Information you provide to us: personal information that you provide to us, such as during the registration process to access and use the Website including your name, address, email, contact phone number, name and/or address of related entity (if sponsored by an entity), information on professional background such as CV, brief bio, demos, your bank account details;
(b) Our correspondence: if you contact us, we may keep a record of that correspondence;
(c) Your transactions: details of transactions you carry out through our Website and of the fulfilment of the services we provide;
2 Uses made of your personal information and justification of uses
We may use your personal information in the following ways. Use of personal information under EU data protection laws must be justified under one of a number of legal “grounds” and we are required to set out the grounds in respect of each use in this policy. For each use, we note the grounds we use to justify each use of your personal information:
(a) To register you as a user: You will create an account by providing the relevant information as specified below:
– Registration for:
– Personal data you may provide:
If required for hosting or organising the Web3 Summit or the events or activities you registered for, we may contact you by using the contact data you provided to us.
Use justification: consent, contract performance, legitimate interests (to allow us to on-board you as a user);
(b) To conclude and perform a contract when you buy a ticket on our Website: to administer our services, including to carry out our obligations arising from the contracts entered into between you and us, to receive payments from you. This includes the sale of tickets for events hosted by or together with us. In case you purchase tickets for third parties, we may process those third parties’ personal information provided by you for ticket personalization. In this case, you need to make sure that the third parties are sufficiently informed about the processing of their data by us and that you are entitled to provide those data.
Use justification: consent, contract performance, legitimate interests (to enable us to perform our obligations and provide services to you);
(c) To inform you about our services: We may use your information for informing you about our services e.g. informing you as a participant of an event to view our open job listings for researchers by email or post and, where required by law, we will ask for your consent at the time we collect your data to inform you about our services.
Use justification: legitimate interests (to allow us to inform you about our services);
(d) To ensure our Website functions correctly: to ensure that content from our Website is presented in the most effective manner for you and for your computer.
Use justification: contract performance, legitimate interests (to allow us to provide you with the content and services on the Website);
(e) For research and development purposes: to analyse, develop and continuously improve our products, services and systems and to adapt them to our users’ needs. In doing so, we may use the information you provide us during the ticket purchase process in order to invite you to surveys.
Use justification: legitimate interests (to allow us to improve our services);
(f) To inform you of changes: to notify you about changes to our service, including updates or changes to the logistics or programming of the events we host.
Use justification: contract performance, legitimate interests (to allow us to perform or continuously develop our services);
(g) To carry out legal disputes: to enforce and/or defend our rights. To the extent necessary for executing a legal dispute, we may also make use of data from other sources (e.g. public registers).
Use justification: contract performance, legitimate interests (to represent, enforce and / or defend our legal interests);
3 Disclosures to third parties and justification of uses
To allow us to effectively provide our services to you, we may disclose your information to selected third parties: We may permit selected third parties such as business partners, suppliers, service providers, agents and contractors to use your personal information, for the purposes set out in paragraph 2 above, who will be subject to obligations to process such information in compliance with the same safeguards that we deploy. Currently, we disclose your personal information
– to our parent company Web 3.0 Technologies Stiftung as a service provider for the purpose of supporting the organisation of the Web3 Summit or other events;
– to the Rocket Science Group LLC [MailChimp] for the purposes of IT operations, mainly the provision of mailing services;
– to Raphael Michel rami.io Softwareentwicklung [pretix] for the purposes of handling ticket sales and payment reconciliation;
– depending on the payment option you chose, to Stripe, banks and/or credit card companies, for the purpose of payment processing;
– to the competent courts or to appointed lawyers, to carry out a legal dispute.
Use justification: contract performance, legitimate interests (to enable us to effectively provide our services to you);
To carry out legal disputes: we may transfer your personal information to the competent courts and appointed lawyers.
Use justification: contract performance, legitimate interests (to represent, enforce and / or defend our legal interests);
To comply with our legal obligations: We may disclose your personal information to third parties insofar legal obligations exist on our part to pass it on, e.g. to the police authorities in the context of criminal investigations or to the data protection supervisory authorities.
Use justification: legal obligation, legitimate interests (to cooperate with law enforcement and regulatory authorities);
To transfer your information when the structure of the business changes: In the event that we (or a part thereof) are (i) subject to negotiations for the sale of our business or (ii) is sold to a third party or (iii) undergo a reorganisation, any of your personal information which we hold may be transferred to that re-organised entity or third party and used for the same purposes as set out in this policy, or for the purpose of analysing any proposed sale or re-organisation. We will ensure that no more of your information is transferred than necessary.
Use justification: legitimate interests (to allow us to change our business);
4 Security of your personal information
No data transmission over the Internet or Website can be guaranteed to be secure from intrusion. However, we maintain commercially reasonable physical, electronic and procedural safeguards to protect your personal information in accordance with data protection legislative requirements.
5 Export of your personal information outside the EEA
Your personal information may be accessed by staff or suppliers in, transferred to, and/or stored at, a destination outside the European Economic Area (EEA) in which data protection laws may be of a lower standard than in the EEA. Regardless of location or whether the person is an employee or contractor we will impose the same data protection safeguards that we deploy inside the EEA.
Certain countries outside the EEA have been approved by the European Commission as providing essentially equivalent protections to EEA data protection laws and therefore no additional safeguards are required to export personal information to these jurisdictions . In countries which have not had these approvals, (see the full list here http://ec.europa.eu/justice/data-protection/international-transfers/adequacy/index_en.htm). We will transfer your personal information subject to European Commission approved contractual terms that impose equivalent data protection obligations directly on the recipient.
Where we use the service provider Rocket Science Group LLC [MailChimp], your personal information will be transferred to the USA, which have not been approved by the EU Commission to provide an essentially equivalent level of data protection. As Rocket Science Group LLC is subject to the EU-US Privacy Shield., this safeguards an adequate protection of your personal data. The complete text of the EU-US Privacy Shield Framework can be found under the following link: https://www.privacyshield.gov/servlet/servlet.FileDownload?file=015t00000004qAg
6 Storage limits
We will retain your personal information for as long as is necessary for the processing purpose(s) for which it was collected and any other permitted linked purpose (for example certain transaction details and correspondence may be retained until the time limit for claims in respect of the transaction has expired or in order to comply with regulatory requirements regarding the retention of such data). So if information is used for two purposes we will retain it until the purpose with the latest period expires; but we will stop using it for the purpose with a shorter period one that period expires.
We restrict access to your personal information to those persons who need to use it for the relevant purpose(s). Our retention periods are based on business needs and your information that is no longer needed is either irreversibly anonymised (and the anonymised information may be retained) or securely destroyed. By way of example:
a) use to perform a contract: in relation to your personal information used to perform any contractual obligation with you, we may retain that personal information whilst the contract remains in force plus a further 6 years to deal with any queries or claims thereafter; and
b) where claims are contemplated: in relation to any information where we reasonably believe it will be necessary to defend or prosecute or make a claim against you, us or a third party, we may retain that information for as long as that claim could be pursued.
7 Your rights & contacting us
If you have any questions in relation to our use of your personal information, you should first contact us as per paragraph 7.4 below.
Under certain conditions, you may have the right to require us to:
(a) provide you with further details on the use we make of your information;
(b) be provided with access to any data held about you by us, generally within 1 month of your request;
(c) update any inaccuracies in the personal information we hold (please see paragraph 5.3 below);
(e) You can ask us to erase Personal Data in certain circumstances and we will take reasonable steps to inform other controllers that are processing the data that you have requested the erasure of any links to, copies or replication of it.
(e) object to any processing based on the legitimate interests ground unless our reasons for undertaking that processing outweigh any prejudice to your data protection rights (please see paragraph 7.4 below); and
(f) restrict how we use your information whilst complaints are resolved and also restrict processing in certain other circumstances.
Your exercise of these rights is subject to certain exemptions to safeguard the public interest (e.g. the prevention or detection of crime) and our interests (e.g. the maintenance of legal privilege). If you exercise any of these rights we will check your entitlement and respond in most cases within a month.
If you are not satisfied with our use of your personal information or our response to any exercise of these rights you have the right to complain to your data protection authority.
If we process your personal information on the basis of legitimate interests (use justification), you have the right to object to the data processing at any time. Unless we demonstrate overriding compelling legitimate grounds for the processing of the personal information within the meaning of Art. 21 GDPR, we will comply with your objection. Please contact us as set out in paragraph 7.4 below If you object to the data processing according to this paragraph 7.2, we process your personal information collected in this context to answer your inquiry. Your personal data will then be processes in order to fulfil our legal obligations.
By email: firstname.lastname@example.org
By post: Glogauer Straße 6, 10999 – Berlin, Germany